NMRC HRMS — Employee Self Service Mobile Application
At Noida Metro Rail Corporation Ltd. (“NMRC”, “we”, “us” or “our”), we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose and safeguard your information when you use the NMRC HRMS mobile application, our employee self‑service platform for serving employees of NMRC.
By installing and using the application, you agree to the practices described in this policy. This policy applies only to the NMRC HRMS mobile application — the NMRC website is governed by the privacy statement published on the Terms & Conditions page.
The application is for internal use only. It is not available to the general public. Access requires a registered NMRC employee account, and all information in the application relates to your employment with NMRC.
The application does not ask you to create a new profile. The information shown to you already exists in NMRC’s human resource records and is made available to you through the application. The categories of information handled are:
| Category | What it includes | Why it is needed |
|---|---|---|
| Identity & profile | Name, employee code, date of birth, photograph, department, designation, grade, pay scale and reporting officers | To identify you and display your official profile |
| Contact details | Official email address, mobile number, residential address and emergency contact information | To sign you in and to contact you regarding HR matters |
| Leave records | Leave applications, balances, approval status and any supporting documents you attach | To let you apply for leave and track its approval |
| Payroll & financial | Salary details, pay slips, bank account and PAN details, income tax declarations and supporting proofs | To display your salary information and process tax declarations |
| Reimbursement | Claims raised, amounts, approval status and attached bills or receipts | To process and track your reimbursement claims |
| Performance | Annual Performance Appraisal Report (APAR) entries, self‑appraisal and officer ratings | To allow you to complete your appraisal and view its status |
| Technical information | Device type, operating system version, application version, network status and session tokens | To keep you securely signed in and to diagnose technical problems |
Information handled through the application is used solely for legitimate human resource and administrative purposes, namely:
NMRC is the data fiduciary (controller) for all employee information processed through the application. The information originates from, and continues to form part of, your official employment record maintained by NMRC.
The application is developed and maintained for NMRC by an authorised technology service provider, which acts solely as a data processor on NMRC’s instructions and under contractual confidentiality obligations. The service provider does not use your information for any independent purpose.
The application requests only the permissions listed below, and each is used solely for the purpose stated. You may decline any permission — the rest of the application will continue to work, but the feature that depends on it will not be available.
| Permission | How it is used |
|---|---|
| Files & storage | Used only when you choose to attach a document to a leave application, a reimbursement claim or an income tax declaration, and to save files you download such as pay slips and HR forms. |
| Network & Wi‑Fi state | Used to detect whether your device is online, so the application can show a clear message instead of failing silently. |
The application does not collect or process location data, and does not use your camera or microphone. It does not track your movements, and it does not read your contacts, messages, call logs or any other files on your device beyond the specific documents you choose to attach.
We do not sell or rent your personal information. Access is restricted on a need‑to‑know basis, and your information may be shared only as follows:
We implement reasonable technical and organisational measures to protect your information, including:
No method of transmission or storage over the internet is completely secure, but we take commercially reasonable measures to protect your information. Please keep your login credentials and one‑time passwords confidential, and inform us immediately if you suspect unauthorised access to your account.
We retain personal data for as long as necessary to fulfil the purposes described in this policy or as required by law. Because these records form part of your official employment record, they are retained for the duration of your employment with NMRC and thereafter in accordance with applicable statutory requirements and NMRC’s record‑retention policy. Payroll and tax records are retained for the periods prescribed under Indian law.
A limited amount of data — your session token and basic profile details — is stored securely on your device so that you do not have to sign in repeatedly. This local data is removed as soon as you sign out or uninstall the application.
The application does not use cookies, analytics tools, advertising identifiers or any third‑party tracking software. No usage data is collected for advertising or profiling, and no information is shared with advertising networks or data brokers.
Under India’s Digital Personal Data Protection Act, 2023 and other applicable laws, and subject to NMRC’s service rules, you have the right to:
Because the application reflects official employment records, corrections are made through the established HR process. Please contact the HR department or use the details in Section 12.
Accounts in the NMRC HRMS application are created and managed by NMRC and are linked to your employment. You cannot delete your account from within the application, as the underlying records form part of NMRC’s official employment and statutory records.
Access is deactivated when your employment with NMRC ends. To request deletion of information that NMRC is not required to retain by law, please write to us using the details in Section 12. You can remove all locally stored data at any time by signing out of the application or uninstalling it from your device.
The application is intended solely for use by employees of NMRC and is not directed at children. We do not knowingly collect information from anyone under the age of 18, other than dependant details that an employee chooses to provide as part of their own official HR record.
For any question, request or grievance concerning this Privacy Policy or the handling of your personal information, please contact:
Address: Block‑III, 3rd Floor, Ganga Shopping Complex,
Sector‑29, Noida 201301, Uttar Pradesh, India
Email: nmrc@nmrcnoida.com
Website: www.nmrcnoida.com
We may update this Privacy Policy periodically to reflect changes in the application, our practices or legal requirements. We will notify you of significant changes by posting the revised policy on this page with an updated date, and where appropriate, through a notification within the application. Continued use of the application constitutes acceptance of the revised policy.
This Privacy Policy is governed by and construed in accordance with the laws of India. Any dispute arising in relation to it shall be subject to the exclusive jurisdiction of the courts at Noida, Uttar Pradesh, India.